Legal Information

Last revised on 8th May 2018, effective as of 25th May, 2018

This website is owned and controlled by the IoP. The information and data on this website is subject to revision without notice and IoP may revise this Disclaimer at any time by updating this notice. All material included in our website is intended for information purposes only and does not represent legal advice. Users should take appropriate steps to verify such information. No user should act or refrain from acting on the information contained in this website without first verifying the information and as necessary obtaining legal and/or professional advice.

By using our site, you are agreeing to comply and be bound by all terms and conditions herein. Please review the following terms carefully. If you do not agree to these terms, you should not use this site.

This Agreement is a legal document which sets out your rights and obligations, and those of IoP, a IoP whose Registered Number is 04919219 in relation to the IoP website (the “Site”, “Website” or “Service”) and the services offered by IoP through it.

The IoP is registered as a data controller at the UK Information Commissioner’s Office under number Z1496346.

Acceptance of Agreement

You agree to the terms and conditions outlined in this Terms of use Agreement.

We reserve the right to update or revise these Terms without giving you any notice. Please check the Terms periodically for changes. Your continued use of our Website following the posting of any changes to the Terms constitutes acceptance of those changes. Our Terms will be kept up to date at https://theiop.org/legal-information

Copyright

IoP alone shall own all right, title and interest, including all related intellectual property rights, in and to our technology, the content and the service. The IoP name, the IoP logo, and the product names associated with IoP are trademarks of IoP or third parties, and rights granted to use them are with express permission of IoP. The copying, redistribution, use or publication by you of any such matters or any part of the IoP website is strictly prohibited. You do not acquire ownership rights to any content, document or other materials viewed on the IoP website. Any posting of information or materials on the IoP website does not constitute a waiver of any right in such information and materials. The content on the website is the copyrighted work of IoP or third parties.

In the normal course of browsing through the website IoP agree to your printing or downloading to a standalone personal computer, extracts for personal use provided both the IoP is the acknowledged source, including the reference www.theiop.org and that IoP may revoke this permission at any time. Any unauthorised use of material is prohibited. Information contained in the members area is for members use only and should not be copied or distributed to third parties.

Privacy Policy

Privacy and security policies may be viewed on the IoP website. We reserve the right to modify our privacy and security policies at our reasonable discretion from time to time.

Use of your information

The IoP does not own any data, information or material that you or other users submit. You shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use any and all the data that you submit, and IoP shall not be responsible or liable for the deletion, correction, destruction, damage, loss or failure to store any customer data. Upon request by the Head of Membership, the IoP may remove, modify, edit or otherwise alter any applicable member data. The Head of Membership shall also have the power to block, delete or otherwise modify the access of members under its membership account, and shall be solely responsible for the addition and removal of members under its account.

IoP reserves the right to withhold, remove and/or discard member/customer data without notice for any breach of the Agreement. The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with UK data protection law.

Payment, Refunds, Upgrading and Downgrading Terms

Your membership is payable yearly and may be paid by PayPal, Credit/Debit Card, Bank Transfer or yearly Direct Debit. There will be no membership fee refunds available after the 14-day cooling-off period. There are no registration fee refunds. There are no downgrade refunds or refunds for months unused in any one year.

Cancellation and Termination

You are solely responsible for properly cancelling your membership. A  phone request to cancel your membership is not considered cancellation. You can cancel your membership at any time by e mail or by letter providing 14 days notice.  All of your data will be archived or deleted in accordance with the Privacy Policy.

IoP, in its sole discretion, has the right to suspend or terminate your membership and refuse any and all current or future use of the Service, for any reason at any time.  IoP reserves the right to refuse service to anyone for any reason at any time.

Third Party Content

Third party content may appear on the Website or may be accessible via links. Any such activity, and any terms, conditions, warranties or representations associated with such activity, is solely between you and the applicable third-party. IoP shall have no liability, obligation or responsibility for any such correspondence, purchase or promotion between you and any such third-party. We do not endorse any sites on the Internet that are linked through IoP, and in no event shall IoP or its licensors be responsible for any content, products, or other materials on or available from such sites. We provide membership services to you pursuant to the terms and conditions of this Agreement, the terms of your membership contract (Application for membership), acceptance of our Privacy Policy and adherence to the code of conduct and complaints procedure.

Representations and Warranties

Each party represents and warrants that it has the legal power and authority to enter into this Agreement. IoP represents and warrants that it will provide membership services in a manner consistent with general industry standards reasonably applicable to the provision thereof. You represent and warrant that you have not falsely identified yourself nor provided any false information to gain membership of IoP and that your information is correct.

Disclaimer

The IoP expressly disclaims all liability for any direct, indirect or consequential loss, damage or injury occasioned from the use or inability to use this website whether directly or indirectly resulting from inaccuracies, defects, errors, whether typographical or otherwise, omissions, out of date information or otherwise, even if such loss was reasonably foreseeable and the IoP had been advised of the possibility of the same. consequential and indirect loss and damage shall include but not be limited to loss of profits, loss of goodwill, and wasted expenditure.

Internet delays

IoP website and services may be subjected to limitations, delays and other problems inherent in the use of the internet and electronic communications.

IoP IS NOT RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE RESULTING FROM SUCH PROBLEMS.

Changes in terms and conditions

IoP reserves the right to modify the terms and conditions of this Agreement or its policies relating to IoP at any time, effective upon posting of an updated version of this Agreement on IoP website. You are responsible for regularly reviewing this Agreement. Continued use of IoP website after any such changes shall constitute your consent to such changes. Our Terms will be kept up to date at  https://theiop.org/legal-information

Assignment

This Agreement may not be assigned by you without the prior written approval of IoP but may be assigned without your consent by IoP to (a) a parent or subsidiary, (b) an acquirer of assets, or (c) a successor by merger. Any purported assignment in violation of this section shall be void.

Definitions

“Consent” of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

By “IoP technology” we mean all of IoP’s proprietary technology (including software, hardware, products, processes, algorithms, user interfaces, know-how, techniques, designs and other tangible or intangible technical material or information) made available to you by IoP.

“Controller” is given the same meaning as in the GDPR, which we summarize as the party that determines the purposes and means of the processing of personal data – the customer is the controller with respect to consumer personal data. Each party may be the controller of personal data it processes about the other’s personnel.

By “Customer data” we mean any data, information or material provided or submitted by you to IoP in the course of using IoP website/services.

“Incident” means: (a) a complaint or a request with respect to the exercise of an individual’s rights under the GDPR; (b) an investigation into or seizure of the personal data by government officials, or a specific indication that such an investigation or seizure is imminent; or (c) any breach of the security and/or confidentiality as set out in this DPA leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, the personal data, or any indication of such breach having taken place or being about to take place.

By “Intellectual property rights” we mean unpatented inventions, patent applications, patents, design rights, copyrights, trademarks, service marks, trade names, domain name rights, mask work rights, know-how and other trade secret rights, and all other intellectual property rights, derivatives thereof, and forms of protection of a similar nature anywhere in the world.

“Personnel” refers to those individuals who are employed by or are under contract to perform a service on behalf of one of the parties. Personnel may have rights in their personal data (including business contact information) if they reside in the EU. It is important to be clear about how personnel’s rights are protected.

“Data Subjects” refers to those individuals residing in the EU who are consumers or users of IoP goods or services (also “consumers”), as well as any personnel who reside in the EU.

“Personal Data” is given the same meaning as in the GDPR which we summarize here as: any data relating directly or indirectly to an identifiable data subject. Personal data does not include any data that is anonymized, aggregated, de-identified and/or compiled on a generic basis and which does not name or identify a specific individual, directly or indirectly.

“Processing” is given the same meaning as in the GDPR, which we summarize as including: collecting, recording, using, storing, amending, adapting, disclosing, transferring or transmitting, structuring, using, combining, deleting or destroying, personal data (“Process” and “Processed” shall have similar meanings).

“Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

“Pseudonymisation” is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

“Restriction of processing” is the marking of stored personal data with the aim of limiting their processing in the future.

“Processor” is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

“Recipient” is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

“Third party” is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

By “User” we mean an individual authorised to use IoP membership services and have been supplied user identifications and passwords (or by IoP at your request or the applicable Administrator’s request).